Skip to main content
Microsoft Priva

Microsoft Priva, privacy management beyond DLP.

Microsoft
Microsoft
Priva
Cloud Solution Partner
  • 30+Priva tenants
  • GDPRWorkflow ready
  • PDPLIndia-aligned
  • 24/7Coverage
What Priva delivers

Five privacy disciplines, one platform.

Priva is the privacy operationalisation layer on top of Purview. Discover personal data, assess risk, automate subject-rights requests, and document the evidence regulators look for.

Privacy Risk Management

Continuous discovery of personal data across the M365 estate. Risk policies for over-retention, over-exposure, transfers across boundaries. Daily anomaly alerts to compliance team.

Subject Rights Requests

Automated workflow for data-subject access requests, deletion requests, portability requests. Search across the M365 corpus, redact, package, deliver inside regulatory deadlines.

Cross-border data flows

Visibility into where personal data sits and where it moves. Transfer-impact assessment support, data-residency monitoring, regulator-ready transfer registers.

Privacy assessments

Privacy-impact-assessment templates, data-processing-activity records, documentation aligned to GDPR Article 30, India PDPL, and other regional frameworks.

Consent management

Consent receipts, withdrawal workflows, audit trails for marketing communications, customer-data processing, and employee-data handling.

Compliance reporting

Privacy-posture dashboards, risk-trend reporting, subject-rights-request metrics, regulator-ready evidence packages.

Why GR IT for Priva

Four reasons clients pick us for the deployment.

Priva sits in a niche between Purview and full privacy-management platforms. Most clients underuse it; the workflow value comes from disciplined deployment.

30+ Priva tenants

Pattern recognition matters. We have deployed Priva across financial services, healthcare, and retail. Common subject-rights-request patterns, common consent-tracking gaps.

GDPR + India PDPL aware

Priva schemas designed for both EU GDPR and India Personal Data Protection Law. Cross-border transfer registers, retention timelines, regulator-aligned documentation.

Tuned, not just enabled

Privacy-risk policies tuned to your environment. Subject-rights-request workflows configured per regulatory framework. Templates for common privacy assessments.

Hyderabad-based privacy engineers

Compliance engineers with CIPP/E, CIPM, and ISO 27001 LA credentials. Same team that deploys Priva supports ongoing privacy operations.

Industries using Priva

Priva deployments by sector.

Six sectors where Priva provides material privacy-workflow uplift over manual processes.

Financial services

GIFT City IFSC and SEBI-licensed firms using Priva for customer subject-rights requests, cross-border transfer visibility, audit-ready privacy evidence.

Healthcare

Hospitals, clinics, medical groups using Priva for PHI subject-rights requests, parent/guardian consent management, MoHFW-compliant privacy posture.

Professional services

Law firms and consultancies using Priva for client-data subject-rights requests, matter-based PII discovery, ethical-wall enforcement.

Tech and SaaS

SaaS companies using Priva for customer-data subject-rights requests, GDPR portability, internal-employee subject requests.

Retail and e-commerce

Retail groups using Priva for customer-loyalty data subject-rights requests, marketing-consent management, PCI DSS-aligned PII handling.

Education

Schools and universities using Priva for student-record subject-rights requests, parental-consent management, alumni-data retention.

Priva vs manual subject-rights workflows

Why automated subject-rights handling matters.

Most organisations handle data-subject requests manually: someone searches inboxes, copies attachments, redacts in Word, emails to the requester. The honest comparison:
Feature
Manual workflow
Per-request improvisation
Microsoft Priva
Automated, audited
Time per subject-rights request
8-40 hours1-4 hours
Search across M365 estate
ManualAutomated
Redaction
ManualAssisted
Deadline tracking
SpreadsheetBuilt-in
Audit trail of request handling
LimitedFull chain of custody
Risk of missed deadline
GDPR is 30 days; India PDPL has similar timelines.
HighLow
Cost per request (mid-volume)
High manual effort per requestAutomated, a fraction of the effort
How a deployment runs

From privacy audit to managed Priva operations.

Every Priva engagement runs the same path. Documented, evidenced, deliverable on a fixed timeline.
  1. 1

    Privacy audit

    2-3 weeks

    Current-state privacy posture, regulatory mapping (GDPR, PDPL, sector-specific), data-flow assessment. Output: gap report and deployment plan.

  2. 2

    Schema design

    1-2 weeks

    Privacy risk policies, subject-rights-request templates, consent receipt schemas, cross-border transfer register design. Reviewed and signed off before build.

  3. 3

    Deployment

    3-5 weeks

    Risk policies activated, SRR workflows configured, integration with Purview labels, dashboards built, training delivered to compliance team.

  4. 4

    Operate

    Continuous

    Ongoing risk monitoring, subject-rights-request handling, quarterly policy reviews, audit evidence kept current. Same team that deployed operates.

“We process 12-20 subject-rights requests a year and each one used to take a week of an associate's time. GR IT deployed Priva with proper search and redaction workflows, integrated with our retention labels, and the average request now takes 3 hours. We also have audit-ready evidence of every request, redaction, and deadline. The next regulator review will be a non-event.”
Hassan Al Suwaidi
Data Protection Officer · B2C SaaS company, GDPR-applicable
Subject-rights requests from 1 week to 3 hours
Common questions

Microsoft Priva, frequently asked.

Not necessarily. Purview covers most data-protection use cases (DLP, retention, eDiscovery, sensitivity labels). Priva adds privacy-specific workflows: privacy-risk policies, subject-rights-request automation, consent management, privacy-impact assessments. Most clients on E5 Compliance get value from Priva when they handle 5+ subject-rights requests per year, or when they need defensible privacy posture for GDPR or PDPL.

Workflow runs through stages: intake, identity verification, search across M365, review and redact, package and deliver, document the response. Deadline tracking automatic. Audit trail maintained for regulator review. We configure the workflow per regulatory framework you operate under.

The platform is regulator-agnostic; we configure workflows aligned to your regulator. India PDPL has subject-rights, retention, transfer-restriction, and consent obligations similar to GDPR but with India-specific provisions. Our deployment includes India PDPL-aligned templates and documentation.

Three risk types out of the box: data overexposure (too many people with access to PII), data hoarding (PII retained beyond purpose), data transfer (PII moving across geographic or organisational boundaries). Each policy is tuned to your environment to avoid alert fatigue.

Priva includes templates and tooling for privacy-impact assessments, but DPIAs are a documented decision process that requires your DPO or privacy team to operate. Priva accelerates the work; it does not replace the accountability.

Priva captures consent receipts, tracks withdrawal, and integrates with marketing platforms. We typically integrate with Dynamics 365 or HubSpot for marketing-consent workflows; for ad-hoc consent, the Priva native tooling is sufficient.

Yes. Common takeover work: privacy-risk policy tuning, subject-rights-request workflow refinement, integration with existing privacy management platforms (OneTrust, TrustArc). Most takeovers complete in 3-4 weeks.

For clients on OneTrust, TrustArc, or DataGuard: Priva handles the M365-native discovery, search, and SRR workflows; the third-party platform handles consent and assessment workflows. We design the integration to avoid duplicated processes.
References

Official documentation

Ready to deploy Priva properly?

Talk to a privacy specialist.

Three-minute form. Our privacy team gets back the same business day to schedule a discovery call. We will tell you whether Priva fits your privacy-workflow volume before you commit licensing.